Compact Course: Accessible Documents

Introduction to Accessible Documents & Accessible PDFs according to PDF/UA

Accessible documents are no longer optional—they are mandatory under the Accessibility Strengthening Act (BFSG). Companies, authorities, and organizations must ensure that documents are accessible to everyone—from creation to publication as a PDF.

This 4-day compact course combines two proven seminars:

• Introduction to Accessible Documents
• Accessible PDFs with Acrobat Pro, Tungsten (formerly Kofax), Editor Advanced or Foxit Editor Pro

It provides a comprehensive, practical workflow—from creating accessible documents in Microsoft Word to PDF/UA-compliant checking and error correction. Participants will not only learn individual tools but also understand connections, standards, and best practices to implement accessible documents consistently and legally.

Your Benefits at a Glance

• Intensive 4-day training instead of two separate courses
• End-to-end workflow: Word → PDF → Checking → Publication
• Confidence in handling BFSG, WCAG, BITV, and PDF/UA
• Practical work with PAC Checker and common PDF editors
• Direct implementation for everyday work
• Participation possible on-site or live online

Course Content

Part 1: Introduction to Accessible Documents (Basics)

Legal & Normative Foundations

• Accessibility Strengthening Act (BFSG)
• European Accessibility Act (EAA)
• PDF/UA, BITV, WCAG

Accessible Documents with Microsoft Word

• Useful options and settings
• Accessible fonts and text formatting
• Adjusting and creating new styles
• Using headings effectively and automatic numbering
• Creating an automatic table of contents

Structured Content

• Creating accessible lists
• Correctly setting up tables
• Defining language settings

Images & Alternative Texts

• Inserting images appropriately
• Adding correct alternative texts

Part 2: Creating & Checking Accessible PDFs (Advanced)

Checking Accessible PDFs

• Introduction to PDF/UA
• Working with PAC Checker (PDF Accessibility Checker)
• Interpreting check results

Structure & Navigation in PDFs

• Order navigation pane
• Tags navigation pane
• Content and navigation pane

Working with Tags & Content

• Adding and adjusting tags
• Role mapping of tags
• Correctly marking artifacts
• Adding alternative texts
• Correctly tagging tables (including merged cells)
• Correcting footnote and link tags

Navigation & Orientation

• Automatically generating bookmarks from tag structure
• Correctly creating hyperlinks
• Defining language changes

Security & Error Correction

• Accessible security settings
• Fixing common error messages
• Correcting form errors

Target Audience

This compact course is aimed at:

• Employees from administration, companies, and organizations
• Staff from editorial, communications, marketing, and IT
• Anyone who creates, publishes, or checks documents
• Anyone who needs to implement accessible documents and PDFs legally

Prerequisites

• Good knowledge of Microsoft Word
• No prior knowledge of accessibility required

Course Objectives

After completing the 4-day compact course, participants will be able to:

• Create accessible documents in Word
• Generate PDF/UA-compliant PDFs
• Check PDFs with PAC Checker
• Systematically correct accessibility errors
• Publish documents in compliance with legal requirements