Power Automate – Automating Approval Flows Efficiently

Digitize multi‑stage approvals, save time, and simplify processes

Approval workflows are part of everyday work in many organizations – often involving high manual effort, long waiting times, and unclear processes. With Microsoft Power Automate, you can create automated approval flows that provide transparency, save time, and reduce errors.
In this seminar, you will learn how to efficiently set up approvals with one or multiple approvers and fully automate complex approval procedures.

Our experienced trainers will show you:

• how to set up structured approval processes
• how decisions are documented automatically
• how to use variables, branches, and logic in flows
• how Outlook events are created automatically after approval
• how to integrate buttons in lists or libraries
• how to implement multi‑stage approvals (multi‑level flows)
• how to manage permissions and share flows with others

Your Benefits at a Glance

• Standardization and automation of approval processes
• Less manual effort and shorter processing times
• Clear documentation of all decisions
• Integration with SharePoint, Outlook, and other Office 365 services
• Reliable, transparent, and scalable approval workflows
• Practice‑oriented exercises for immediate application in daily work

Seminar Contents

Basics of Approval Flows

• Structure of an approval process
• Requesting approvals from responsible persons
• Documenting approval results in columns

Variables, Logic & Control

• Working with variables
• Using conditions and branching
• Applying logic to control processes

Integration in Microsoft 365

• Automatically creating Outlook events after approval
• Adding buttons to lists and document libraries
  (to trigger a flow)
• Power Automate connectors in Office 365

Complex Approvals

• Creating a multi‑level approval flow
• Implementing nested approval processes
• Best practices for stable workflows

Flow Management

• Publishing an approval flow
• Flow permissions and sharing with users
• Editing, optimizing, and deleting flows

Target Group

• Employees who want to digitize manual approval processes
• Individuals looking to automate, standardize, and accelerate workflows
• Teams handling numerous approval processes

Prerequisites

• Basic knowledge of Power Automate and SharePoint
  (helpful but not required)